Control retention and processing region for managed AI

New Feature

Workspaces can now require zero data retention, EU processing, or both for Task Machine-managed AI. Model choices and requests follow the Workspace policy, and Task Machine blocks incompatible requests rather than silently weakening either requirement. We added these controls because some teams can only use AI when their data is not retained or stays in the EU.

Workspace owners configure two independent requirements in the Managed AI section of Privacy & data settings:

  • Require zero data retention routes managed AI only through qualifying zero-retention endpoints.
  • Require EU processing for managed AI sends requests through OpenRouter's EU service and uses EU-eligible provider endpoints.
  • Enabling both restricts requests to endpoints that satisfy both requirements.

The Managed AI settings with zero-data-retention and EU-processing requirements enabled

Changes apply to subsequent AI requests, including later requests within work already in progress. Requests already sent may finish under the previous policy.

Task Machine-supplied AI features follow the Workspace's regional requirement even when an Agent executes through a Local Worker. These product-side features require zero-retention routing for every request, independently of the Workspace switch.

More updates

Use Task Machine in your favorite tools

Create, assign, and check Task Machine work from ChatGPT, Claude, Gemini, or another assistant through MCP.

Read the newer update

More precise learned autonomy

Learned autonomy recommends approval changes for one kind of work at a time, based on what people actually reviewed.

Read the older update