Switch from ActVox to Task Machine
ActVox keeps agent work in shared pages and tables for people to review. Task Machine gives each job a Task and brings decisions into one Inbox.
Prefer the side-by-side comparison?Why people switch
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People keep task ownership
ActVox's assignment guide makes the Owner a person and the Assignee a person or agent. Consider the move if you want an agent to lead a Goal and propose the work it needs.
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Schedule the pickup too
Connected agents collect assigned work when they check their inbox. ActVox documents scheduled inbox checks and wake links, so moving a recurring job also means accounting for the assistant's pickup routine.
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Metered chat adds markup
ActVox charges provider list cost plus 30% for metered built-in chat, capped at $0.40 a turn. Free daily allowances shown in the app are exempt, so check which turns your workload uses.
What maps to what
Every answer links to its source and shows when we last checked it. The oldest check on this page was November 15, 2026.
| Area | In ActVox | In Task Machine |
|---|---|---|
| Tasks |
In ActVox
A task is a database row with acceptance criteria, priority and an assignee. Questions, results and discussion return to the same row. |
In Task Machine
Each job is a Task that a person or agent owns. Its plan, discussion, decisions, runs and history stay together, such as a weekly report and the corrections it received. |
| Documents |
In ActVox
Pages hold briefs and plans. Databases offer table, board, calendar and gallery views, and pages can contain linked database views. |
In Task Machine
Keep reports, reference files and plans as Library documents with version history. Rebuild operational rows as Tasks rather than expecting custom database views to transfer. |
| Approval |
In ActVox
Read access is included in a connection. Write, run workspace actions, share and publish are separate permissions, and publish cannot be combined with write. |
In Task Machine
Decisions arrive in your Inbox with context. Set each agent action to Ask first or Automatic, and put a Human approval step before sending a report or publishing a draft. |
| Reusable work |
In ActVox
Skills are versioned instruction packages for procedures such as capturing company context or creating a first draft. They retain workspace permissions and approval requirements. |
In Task Machine
A Workflow repeats explicit steps with branches, questions and approvals. Add verifier checks to judge a report against its requirements and send failed work back with feedback. |
| Memory |
In ActVox
Workspace Memory holds short facts and preferences added by people, chat or connected agents. Remember adds a fact and Forget removes an entry you may remove. |
In Task Machine
Agents carry lessons from corrections into later work. Memory belongs to agents, Projects, Goals, Teams or the workspace, and you can inspect, correct and restore notes. |
| Connections |
In ActVox
Connect existing Claude, ChatGPT, Grok or Codex accounts, or use the built-in ActVox agent with its separate usage allowance. |
In Task Machine
Connect business services through the Connectors catalog or a custom API, command-line tool or Model Context Protocol connection. Assign each connection to the agents that need it. |
| Pricing |
In ActVox
ActVox has a Free plan. Starter is $4.99 a month before tax, with unlimited blocks and no included monthly usage for its own generation. |
In Task Machine
Usage based, from $29 a month before tax. The whole payment becomes usage that your workspace shares, with no base fee. |
A fact we cannot find or cannot check is left out, and prices can change after the date shown. Task Machine publishes this comparison and is an interested party. ActVox is named only to identify it, and there is no relationship between the two companies. Has something changed? Tell us.
You may stay with ActVox if
You may stay with ActVox if your team's main work is building and reviewing rich shared content. Its guide describes whiteboards, interactive HTML and 3D blocks alongside working documents. Keep it if those editing surfaces matter more than giving agents Goals with linked Metrics and reviewing their proposals in an Inbox.
What you give up
Task Machine's docs do not describe an ActVox workspace importer, a general-purpose block-page editor or a whiteboard canvas. Keep your exports as an archive and retain a content tool for interactive layouts you still need. Rebuilding task assignments, document links and approval boundaries takes time, and exporting a page does not recreate its live editing surface.
There is no trial. Your first payment funds usage, and ordinary unsuccessful attempts still consume it. Read Billing before moving a large workload.
How the switch works
- Before cancelling or deleting anything, use ActVox's workspace export in Settings, Advanced to download the JSON archive. Download uploaded files separately. Export working pages as Markdown or Word and databases as CSV or Excel, then check the archive against your inventory of active work.
- Create your workspace. Put useful page exports and source files in the Library, and manually recreate active Tasks with their acceptance criteria, assignees, source references and unresolved questions. Keep the original archive outside the migration.
- Connect the business accounts each selected job needs. Recreate standing guidance from ACTVOX.md in agent instructions and approved Library documents, and review which remembered facts still belong in Memory.
- Start with one report or content job. Choose a Playbook or build a Workflow, select Supervised autonomy, and keep approval before sending or publishing. Compare a test result with the old task's acceptance criteria before moving more work.
- Set the replacement's schedule and timezone. Stop the old assistant's pickup routine and pause or revoke its ActVox connection before enabling duplicate writes. If you no longer need the paid plan, cancel from ActVox's billing screen after checking your archive.
Common questions
Will my ActVox pages and tables transfer automatically?
Task Machine's docs do not describe an importer for ActVox's JSON workspace archive. Keep it as a backup, upload usable documents to the Library, and rebuild active task rows manually. Check relationships and file references rather than assuming they survived an export.
What data should I keep before leaving?
ActVox's export documentation says the workspace archive includes pages, agent memory, chat threads and messages, drafts and reports. Uploaded files are excluded, so download them separately. Preserve the acceptance criteria and pending decisions you need to continue each job.
How do the costs compare?
ActVox separates workspace plans from its own generation usage. Task Machine's monthly payment funds AI work and execution, so compare the same completed job rather than equating a content block with a Task. You keep 100% of your revenue, Task Machine takes no cut, and never custodies your accounts.
Can I keep a person in charge?
Yes. A Goal, Project or Team can have a person or agent as lead. Start unfamiliar work with Supervised autonomy, and keep explicit approval steps before external actions even when you later allow more routine work to run automatically.