Switch from Notion Custom Agents to Task Machine
Notion Custom Agents run recurring work beside your pages and databases. Task Machine gives that work Tasks with acceptance checks and an Inbox for decisions.
Prefer the side-by-side comparison?Why people switch
-
Results need checking
Notion recommends manual test runs and reviewing their outputs before activating triggers. Its guidance says most agents require several test runs to get right.
-
Shared agents stop at desktop
On mobile, you can use only Custom Agents you own. Agents shared by other people are available on desktop or web, and creating an agent also requires desktop or web.
-
Subscription funding has limits
A connected ChatGPT plan can fund personal Notion Agent when you select a specific GPT model. That connection does not work with Custom Agents or Auto.
What maps to what
Every answer links to its source and shows when we last checked it. The oldest check on this page was November 15, 2026.
| Area | In Notion Custom Agents | In Task Machine |
|---|---|---|
| Agents |
In Notion Custom Agents
Custom Agents are shared background automations. Personal Notion Agent works on demand when you ask. |
In Task Machine
Every job is a Task that a person or an agent owns. The Task keeps its plan, discussion, decisions, runs and history together. |
| Workflows |
In Notion Custom Agents
Custom Agents follow instructions and can hand part of a job to other Custom Agents with their own instructions, context and access. |
In Task Machine
A Workflow repeats explicit steps with branches, human questions and approvals. Verifier checks judge results against requirements and send failed work back with feedback. |
| Approval |
In Notion Custom Agents
Connected tools can run automatically or always ask. Write tools require confirmation by default, and Always allow removes future prompts for all tools from a server. |
In Task Machine
Decisions arrive in your Inbox with context. Each agent action is Ask first or Automatic, and a Human approval step can hold a report before it is sent. |
| Recurring work |
In Notion Custom Agents
Schedules and Notion or Slack events start Custom Agents. You can combine trigger types and filter the pages or messages that start work. |
In Task Machine
Start a Task or Workflow once or on a repeat in your timezone. A recurring job keeps one root Task and gives each occurrence its own status and history. |
| Memory |
In Notion Custom Agents
Optional Memories carry context across chats and can change when you correct an agent. Memories stay with that Custom Agent rather than being shared with other agents. |
In Task Machine
Agents keep lessons such as accepted examples or mistakes to avoid. Memory is kept per agent, project, goal, team and workspace, and you can read, correct and restore notes. |
| Connections |
In Notion Custom Agents
Custom Agents connect to pre-configured or custom hosted Model Context Protocol servers. Each agent needs its own connection using the authenticating person's credentials. |
In Task Machine
Install services from the Connectors catalog or add a custom connection through an API, command-line tool or Model Context Protocol. Events Connectors can start Workflows from service events. |
| Pricing |
In Notion Custom Agents
Custom Agents require Business or Enterprise. Purchased Notion credits cost $10 per 1,000 monthly credits or $13 per 1,000 annual credits, beyond included allowances. |
In Task Machine
Usage based, from $29 a month before tax. The whole payment becomes usage that your workspace shares, with no base fee. |
A fact we cannot find or cannot check is left out, and prices can change after the date shown. Task Machine publishes this comparison and is an interested party. Notion Custom Agents is named only to identify it, and there is no relationship between the two companies. Has something changed? Tell us.
You may stay with Notion Custom Agents if
You may stay with Notion Custom Agents if your team's reports and task routing already depend on Notion pages and databases. Agents use that existing context, so moving the work also means reconnecting its sources. Its embedded agent chats let teammates ask questions directly inside a Notion page without moving to another workspace. The review rating above covers Notion overall, not Custom Agents alone.
What you give up
Task Machine's docs do not describe Notion-style relational databases, embedded Custom Agent chats or an importer for Notion agent configurations. Keep Notion for the records and page layouts you still need. Copy instructions, reference material and approved examples for the job you move, then rebuild its permissions and test the connections.
There is no trial. Your first payment funds usage, and unsuccessful work can still consume it. Read Billing before moving a frequent process.
How the switch works
- Archive the selected job's sources with Notion's Markdown and CSV or HTML export. Exports omit pages you cannot access. For each agent, copy its instructions, triggers, access list and useful memories. With Full access, export Insights chats and threads as CSV, up to 300 chats for the selected period.
- Create your workspace, then connect the accounts this job needs. Extract the Notion export archive and upload supported reference files to the Library. Do not treat an archive as a ready-to-run agent.
- Pick a Playbook for a weekly report or another recurring job, or rebuild its steps in the Workflow builder. Name the expected output and add verifier checks and a human approval before sending it.
- Start with Supervised autonomy. Run copied inputs and review the acceptance checks in Task reviews. Compare the result with an accepted example before enabling live writes.
- Set the schedule and timezone. Remove the old Custom Agent's relevant triggers before enabling the replacement, so both systems do not send the same report. Keep the source records in Notion until you have checked the replacement's output and access.
Common questions
Do I have to leave Notion entirely?
Move one recurring job first. Keep the pages and databases your team still uses and reconnect the sources that job needs through Connectors.
What happens to my data and agent settings?
Notion documents content exports and a separate Insights CSV export. Retain those as an archive, and copy agent settings separately. Task Machine's docs do not describe importing a Notion workspace or agent definition. Rebuild the process and check permissions instead of assuming the export preserves a working agent.
How do the costs compare?
Custom Agents normally use their owner's Select credits, or an administrator can fund them from workspace Notion credits. Agents created before November 2, 2026 continue using shared workspace credits, according to the funding guide. Task Machine's pricing starts at $29 a month before tax, with no base fee and no trial. Compare a representative report, since the units differ. You keep 100% of your revenue, Task Machine takes no cut, and never custodies your accounts.
Does personal Notion Agent need the same migration?
Personal Notion Agent handles on-demand requests, while Custom Agents run on schedules or triggers. For a one-off job, create a Task with its source material and expected result rather than rebuilding a schedule.