Switch from squad.so to Task Machine
Move your squad.so tasks, routines and shared context into a process you can review step by step. Task Machine gives people and agents shared Tasks, explicit Workflows and an Inbox for decisions.
Prefer the side-by-side comparison?Why people switch
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Drafting relies on instructions
Squad says draft-first email depends on instructions and the teammate following them. A teammate can send an email without a draft.
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Task budgets remain editable
Squad refuses research calls charged to a task if they would exceed its credit budget, but the teammate can change that budget. You cannot inspect or change task budgets in the dashboard.
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Routines get different context
A routine starts with less context than a chat and, depending on the model, may not load the teammate's Notes. Squad advises putting required context in the routine's instructions or naming a document to read.
What maps to what
Every answer links to its source and shows when we last checked it. The oldest check on this page was November 14, 2026.
| Area | In squad.so | In Task Machine |
|---|---|---|
| Tasks |
In squad.so
The Tasks board tracks jobs with comments, documents, files and progress. A task can contain steps owned by different teammates. |
In Task Machine
Every job is a Task that a person or an agent owns. It keeps the plan, discussion, decisions, runs and history together, so responsibility can move without losing the record. |
| Workflows |
In squad.so
Skills give teammates written instructions for a kind of work, such as reconciling weekly payouts. |
In Task Machine
A Workflow repeats explicit steps, with branches, human questions and approvals. Verifier checks judge outputs against requirements and send failed work back with feedback. |
| Recurring work |
In squad.so
A routine runs one teammate's instructions on a schedule. Each firing starts one run. |
In Task Machine
Start a Task or Workflow once or on a repeat, in your timezone. A recurring job keeps one root Task and gives each occurrence its own status and history. |
| Decisions |
In squad.so
Needs you collects questions, email replies awaiting review, purchases to approve and other work waiting for you. |
In Task Machine
Consequential decisions land in your Inbox with their context. Set each agent action to Ask first or Automatic, and put a Human approval step before a workflow action that must wait. |
| Memory |
In squad.so
Teammates share one set of learned memories and look them up by meaning. Each teammate also has its own long-term Notes file. |
In Task Machine
Memory keeps lessons per agent, project, goal, team and workspace. You can read, correct and restore notes, such as an accepted example or a mistake to avoid. |
| Connections |
In squad.so
Custom integrations connect services through an MCP server or saved API keys. You can turn individual server tools on or off. |
In Task Machine
Install catalog or custom Connectors using MCP servers, APIs or command-line tools. Choose which agents can use each connection and approve credential access separately. |
| Hosting |
In squad.so
Your squad works on one cloud computer. You can watch a teammate's browser live, take over and give control back. |
In Task Machine
Run agents in Managed Cloud with nothing to install, or choose a Local Worker, a computer you control, for work needing your local files, software and accounts. |
| Pricing |
In squad.so
USD 99 a month per squad, plus your AI provider's bill. Optional inboxes cost $10 a month each and human seats $9 each. Research includes 1,000 credits monthly, then costs $5 per 5,000 credits. |
In Task Machine
Usage based, from $29 a month before tax. The whole payment becomes usage that your workspace shares, with no base fee. |
A fact we cannot find or cannot check is left out, and prices can change after the date shown. Task Machine publishes this comparison and is an interested party. squad.so is named only to identify it, and there is no relationship between the two companies. Has something changed? Tell us.
You may stay with squad.so if
You may stay with squad.so, formerly MissionControlHQ, if you want a hosted chief of staff to design your squad with you and teammates that use the AI account you bring. Its pricing page includes unlimited AI teammates and offers an email inbox for each as a paid add-on. That fits work you prefer to delegate through conversations rather than lay out as a workflow.
What you give up
Task Machine's Connector docs do not describe a bundled, hosted email inbox for each agent. You connect an email provider you own and configure its access. You also trade a flat squad subscription for metered workspace usage, so the cost depends on the work you run. You keep 100% of your revenue, Task Machine takes no cut, and never custodies your accounts.
Its docs do not describe importing a Squad backup as live Tasks, agents and run history. Keep that backup as an archive and rebuild the responsibilities you still need. Budget time to reconnect accounts, copy useful documents and test approval boundaries. There is no trial.
How the switch works
- Before your Squad subscription ends, open Settings, Squad, Backup, then prepare and download the JSON backup. Check its missing sections. It excludes attachment files and secret values, so download needed task files separately and keep credentials in your own password manager. Squad stops backup downloads when the subscription ends.
- Create your Task Machine workspace. Connect the services each job needs, grant access only to the relevant agents and save credentials through Vault.
- Copy the documents you need into the Library. Squad lets you export individual documents as Markdown or PDF. Review shared facts before placing them in the relevant memory.
- Choose a Playbook for one recurring job, or build a Workflow from its instructions. Put questions, approvals and output checks into explicit steps. Set autonomy to Supervised while you test it.
- Compare one completed result with your existing routine before moving the rest. Confirm the schedule and timezone, then pause the old Squad routine to avoid duplicate work. Cancel Squad only after downloading and checking your archive.
Common questions
What does Task Machine cost after the switch?
Pricing is usage based, from $29 a month before tax. The whole payment becomes usage that your workspace shares, with no base fee. There is no trial, and the amount of work that payment covers depends on the work you run.
Can I keep my Squad data?
Yes. Its backup guide describes a JSON file containing tasks, comments, documents, conversations and run history. Attachment files and secret values are excluded. Download it while your subscription is active, and keep it as an archive rather than expecting it to become Task Machine records automatically.
Should every teammate become an agent?
Only when the responsibility still needs its own instructions, permissions and memory. Use a Task for one result and a Workflow for a repeatable process with explicit handoffs.
Can approvals still arrive in one place?
Yes. Your Inbox holds questions, approvals and proposals with the context needed to decide. Put a Human approval step before any workflow action that must wait for your decision.