Switch from Activepieces to Task Machine
Activepieces organizes shared agents and app automations in projects. Task Machine gives people and agents Tasks with plans, review and an Inbox for decisions.
Prefer the side-by-side comparison?Why people switch
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Corrections need lasting memory
Activepieces says an agent remembers nothing between runs. Uploaded files and maintained tables provide knowledge rather than memory of earlier work.
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Knowledge needs refreshing
Activepieces says agent knowledge has no live sync from SharePoint, Drive or Notion. Check how you will keep reference files current before relying on them.
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AI adds credit charges
A run costs one credit, AI steps add 2, 10 or 20 credits by model tier, and each agent tool call adds one. Your own AI key reduces an AI step to one credit while the provider bills tokens separately.
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What Trustpilot reviewers say
Rated 4.3 out of 5 from 131 reviews. Reviewers praise app automation and frequent improvements, and 88% give five stars. Some reviewers in 2025 complain about changed pricing or treatment of early supporters, and 2% give one star.
What maps to what
Every answer links to its source and shows when we last checked it. The oldest check on this page was November 15, 2026.
| Area | In Activepieces | In Task Machine |
|---|---|---|
| Agents |
In Activepieces
You give an agent a goal and choose its apps, flows and files. Projects share flows, connections and tables with their members. |
In Task Machine
Every job is a Task owned by a person or an agent. Its plan, discussion, decisions, runs and history stay together, so a weekly report has one place for direction and review. |
| Workflows |
In Activepieces
Flows branch on conditions and loop over lists. Publishing locks a version, and editing a live automation opens a new draft. |
In Task Machine
Workflows repeat explicit steps with branches, human questions and approvals. Add a verifier to check a report against requirements and send failed work back with feedback. |
| Approval |
In Activepieces
Human approval can hold an agent action before it happens. An approver needs neither an account nor a seat. |
In Task Machine
Decisions arrive in your Inbox with context. Set agent actions to Ask first or Automatic, and place a Human approval step before sending a report. |
| Recurring work |
In Activepieces
A flow starts from a schedule, webhook or event in a connected service, as well as a manual run. |
In Task Machine
Start a Task or Workflow once or on a repeat in your timezone. A recurring job keeps one root Task, with each occurrence's own status and history. |
| Connections |
In Activepieces
Give an agent individual app actions, your own flows or an external Model Context Protocol server. Pin action inputs such as a Slack channel while the agent writes the message. |
In Task Machine
Install catalog Connectors or add a custom API, command-line tool or Model Context Protocol connection. Assign the connections each agent needs, such as Slack for draft delivery. |
| Hosting |
In Activepieces
Agents work on Activepieces Cloud and your own instance. Its pricing page distinguishes the free Community automation core from paid Agents and Chat. |
In Task Machine
Run agents in Managed Cloud without installing a worker, or connect a Local Worker, a computer you control, for local files, tools and accounts. |
| Pricing |
In Activepieces
With monthly billing, Plus costs $20 for 10,000 credits and Team costs $200 for 50,000. Both charge $0.007 per extra credit. |
In Task Machine
Usage based, from $29 a month before tax. The whole payment becomes usage that your workspace shares, with no base fee. |
A fact we cannot find or cannot check is left out, and prices can change after the date shown. A review summary reports what reviewers wrote and is not our own finding. Task Machine publishes this comparison and is an interested party. Activepieces is named only to identify it, and there is no relationship between the two companies. Has something changed? Tell us.
You may stay with Activepieces if
You may stay with Activepieces if your team already depends on its shared flows and tables, or you want to operate its automation core on your own infrastructure. Its builder lets you test individual steps on real data and write TypeScript for steps the app actions do not cover. Needing agents alone is not a reason to rebuild working flows.
What you give up
Task Machine's docs do not describe a bundled hosted form builder, a general-purpose table database or an importer for Activepieces flow definitions. Keep the forms and record stores you need and connect them through Connectors. Rebuilding field mappings, branches and credentials takes time. A Local Worker runs agents on your computer, rather than replacing an entire self-hosted automation platform.
There is no trial. Your first payment funds usage, and unsuccessful attempts can consume it too. Read Usage and fees before moving a high-volume process.
How the switch works
- Archive one job before changing it. Activepieces documents JSON automation export through its paid REST API and table data downloads. Check your plan's export options, retain original files, and copy agent instructions, allowed tools, pinned inputs and trigger settings.
- Create your workspace and connect the accounts that job uses. Upload reference files to the Library. Keep exported table data as an archive or in the record store you will continue using.
- Choose a Playbook for the outcome or rebuild the process in the Workflow builder. Recreate each branch and field mapping deliberately rather than treating the exported JSON as an imported workflow.
- Start with Supervised autonomy and an explicit approval before sending or updating outside records. Test copied inputs and compare outputs, including empty lists and failed app calls, before allowing live writes.
- Set the schedule and timezone, or configure supported service events through Connectors. Disable the original flow before enabling replacement writes, so both systems do not act on the same request.
Common questions
Can I import my flows and tables directly?
Activepieces describes exportable JSON automations and table downloads. Task Machine's docs do not describe importing those definitions as runnable Workflows or tables. Keep the exports, rebuild the job and upload reference material to the Library.
How do the costs compare?
Activepieces measures runs, AI steps and agent actions in credits. Task Machine is usage based, from $29 a month before tax, with no base fee and no trial. Compare a representative job rather than equating one credit with one Task. You keep 100% of your revenue, Task Machine takes no cut, and never custodies your accounts.
Can agents keep corrections for later work?
Agents keep reusable lessons in Memory, such as an accepted example or a mistake to avoid. You can inspect, correct and restore those notes. Memory does not grant authority or replace approval.
Do I have to move every automation?
Move one responsibility first. Keep processes that already work in Activepieces, and move agent work where you want a Task's plan, discussion and decisions together. Reconnect the services that selected job needs rather than rebuilding your whole automation estate.